by Elaine Morris – Senior Associate
Will your next strategic planning retreat resemble the book title, “Death by Meeting” or be more akin to another best-seller “Good to Great”?
Consider the “burn-rate” – the real cost of 8-12 executive’s time over the course of two-three days, plus the hotel, meals, travel and facilitation fees. The costs are staggering! Sufficient pre-planning will help you maximize the benefits of this investment.
Tip #1: Envision Your Outcomes
Imagine you are driving home from this retreat and you are reflecting on what happened. Ask yourself:
- What take-aways do I want my team to ponder as they head home?
- What core business issues are we in the process of solving?
- How much clarity was produced?
- What did team members say they would be accountable for accomplishing?
Tip #2: Plan your Agenda
Keeping your outcomes in mind, review the following sample of typical topics. Remember you cannot do it all and do it well. Decide what topics are most relevant, what order they will be addressed, and how much time to devote to each area.
- 3-5 year vision creation/or vision update
- Annual goals and implementation plans
- Decision-making on new products, marketing ideas or technology
- Acquisition plans
- Build team alignment and the ability to work together more cohesively
Tip #3: Have Everyone Come Prepared
Identify the information and pre-work that will make decisions go smoothly. This will likely include:
- External data requirements – trends in the economy and your industry
- Internal data – key indicators and all other relevant measures and information
- Reading required by each team member attending – this may be a chapter of a book, an entire book or articles that pertain to the topics being addressed.
Tip #4: Choose a Great Location
Choose a venue that is conducive for your focus, your team’s interests and style. Most teams enjoy getting out of town, but do not want extensive travel. An hour or two drive from your office is ideal. For geographically scattered teams, choose a location that requires the least travel time.
Smaller, boutique properties usually offer a higher level of service and attention, which promote relaxation and freedom from real-world stress. Natural surroundings and being near water or mountains provide opportunities for invigorating recreational activity.
Tip #5: Ensure Follow-Through and Accountability
95% of all strategic plans fail not due to poor planning, but because of a lack of follow-through. The last thing you want is for your brilliant strategic plan to sit in a binder on a shelf. It’s a leader’s job to assure that the plan is alive, in action and visible to all.
A quarterly check-in meeting is the best way to keep it alive and on the playing field. This works well because plans are never finished! They are an ongoing conversation, under ever-changing conditions. At quarterly meetings the team can address what was accomplished, what obstacles were faced, and what new opportunities showed up. Since we live in a constantly changing world, course correction and renewed commitment will ensure high quality execution.
In summary, the point of your off-site is to envision the future, gain a fresh perspective, build relationships and come away with true team alignment. Whether you plan and execute well or poorly, will change your organization’s future. Plan well!
Find this article useful? If so, you might enjoy our book.